Privacy & Cookie Policy — DeskCheck.ai
Last updated: 11 November 2025
1. Who we are
DeskCheck.ai is operated by Maypole Digital Ltd, a company registered in England & Wales. Registered address: Knaresborough Technology Park, Manse Lane, United Kingdom, HG5 8LF.
Contact email: compliance@maypole.digital.
We are the data controller responsible for any personal data collected through this website.
2. What data we collect
We only collect the minimum information needed to provide our services and improve the site:
- Contact form data: your name, email address, company name, phone (optional), and message.
- Analytics data: anonymised usage information (pages visited, device type, approximate location).
- Technical data: browser type, IP address (truncated by Google Analytics 4 for anonymisation).
3. How we use your data
| Purpose | Legal basis |
|---|---|
| Respond to your enquiry or pilot request | Legitimate interest / Consent |
| Improve our website and marketing performance | Consent (via cookie banner) |
| Maintain site security and reliability | Legitimate interest |
We do not sell or rent personal data to third parties.
4. Who we share data with
We only share limited data with trusted service providers who process it on our behalf:
- Google Analytics 4 (for aggregated, anonymised traffic analytics)
- Mailjet (for email delivery and contact-form handling)
- Hosting providers (currently Vercel / Azure Cloud services)
Each provider is bound by data-processing agreements and GDPR safeguards.
5. How long we keep your data
- Contact-form enquiries: kept for up to 24 months unless a business relationship develops.
- Analytics data: retained for up to 24 months within Google Analytics 4.
- Server logs: automatically deleted within 180 days.
6. Your rights
You have the right to:
- Request a copy of your data.
- Ask us to correct or delete it.
- Withdraw consent for analytics or marketing at any time.
To exercise these rights, emailprivacy@deskcheck.ai.
If you’re not satisfied, you can complain to the Information Commissioner’s Office atico.org.uk.
7. Cookies & analytics
We use cookies to make the site work and to measure traffic.
Necessary cookies
Required for basic functions (e.g. form submission, security). These cannot be switched off.
Analytics cookies
Set only if you accept them via our cookie banner. They help us understand how people use the site.
You can change or withdraw consent any time using the cookie preferences link in the banner.
8. Data storage & security
All data is stored securely in the UK or EU with encrypted transmission (HTTPS). We review our security measures regularly to keep information safe.
9. Contact us
For any privacy questions or data requests:
Maypole Digital Ltd
Email:compliance@maypole.digital
Registered in England & Wales No. [14690068]
10. Important disclaimer — not medical advice
DeskCheck provides general ergonomic and wellbeing guidance based on posture landmarks detected by your webcam. It is not a medical device and does not diagnose, treat, or monitor any medical or clinical condition.
The information provided through DeskCheck is for general guidance only and should not be interpreted as professional medical advice. If you are experiencing pain, discomfort, or have concerns about your health or workstation setup, you should seek advice from a qualified medical, occupational health, or ergonomics professional.